Picking the Right Applicant Tracking System

A satisfied employee leans back from his computer and smiles.

In today’s fast-paced job market, the recruitment process can often feel like searching for a needle in a haystack, especially when faced with the daunting task of sifting through thousands of resumes and cover letters for that perfect candidate. To streamline this process and avoid the manual labor involved, over 50% of employers are turning to Applicant Tracking Systems (ATS), as reported by the Society for Human Resource Management (SHRM).

What Exactly Is an ATS?

An ATS is a sophisticated piece of software designed to simplify the recruitment process. It serves as a centralized platform for storing candidate data, including resumes and applications, and facilitates communication with and about applicants. Built to assist HR professionals at every stage of the hiring journey—from sourcing candidates to finalizing hires—an ATS is invaluable for managing recruitment efficiently and effectively.

Key Benefits of Using an ATS

Employers, regardless of their size, find that a robust ATS can not only save time and money but also significantly improve the accuracy in identifying qualified candidates. By centralizing all hiring data, an ATS enables recruiters and hiring managers to access and review candidate information seamlessly, coordinate interviews, and streamline internal communication.

Five Critical Considerations When Choosing an ATS

  1. Identify Your Pain Points: Understanding the bottlenecks in your current recruitment process is crucial. Consider your goals, the number of users, recruitment volume, technical capabilities, decision-makers, and budget constraints.

  2. Essential Features: Your identified challenges will guide you in selecting an ATS with features that cater to your specific needs, such as social media integration, job board access, multi-user support, EEO compliance, automated screening, and onboarding documentation.

  3. Usability: The ideal ATS should be user-friendly, requiring minimal training with an easy-to-navigate dashboard that offers a comprehensive view of all recruitment activities. Customization and personalization should be straightforward, enhancing the user experience.

  4. Candidate Experience: Opt for an ATS that ensures a positive applicant experience with a streamlined, mobile-friendly application process. This aspect is critical in not losing potential candidates due to a cumbersome application process.

  5. Partnership Over Vendorship: View your ATS provider as a partner rather than just a vendor. Continuous support and educational resources are vital for making the most of your ATS. Inquire about support response and resolution times, customer satisfaction, and retention rates during product demos.

The Ultimate ROI of an ATS

Investing time in selecting the right ATS pays off significantly by reducing the time to hire, facilitating efficient applicant sourcing, streamlining candidate vetting, and saving manual review hours. Moreover, an ATS helps identify the best candidates quickly, offers powerful reporting tools for monitoring recruitment effectiveness, and ensures compliance with diversity objectives.

Beyond the Basics: The Private Label ATS

For specific businesses such as HR solutions providers, franchises, multi-location businesses, staffing agencies, associations, and vertical SaaS platforms, a private label ATS can offer tailored benefits that align closely with their unique operational needs, making it an indispensable tool in their recruitment arsenal.

In conclusion, whether for a small startup or a large corporation, the right ATS can revolutionize your hiring process, ensuring you not only attract but also retain the best talent. Remember, the time and effort spent in choosing the perfect ATS is an investment in your company’s future success.

Every business can benefit from an applicant tracking system, but some businesses like HR Solutions (PEOs, ASOs, etc.), franchises, multi-location businesses, staffing agencies, associations, and vertical SaaS platforms (among others) can take things a step further with a private label ATSit makes all the difference.

What is a Private Label ATS?

About HiringThing 

HiringThing is a modern recruiting and employee onboarding platform as a service that creates seamless talent experiences. Our white label solutions and open API enable technology and service providers to offer hiring and onboarding to their clients. Approachable and adaptable, the platform empowers anyone, anywhere to build their dream team. Try HiringThing’s easy-to-use, feature-rich applicant tracking system with a free 14-day trial today!


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