While the idea of working from home may sound thrilling to many individuals, for others, it can be daunting. To be successful, people must be motivated and have ample self-discipline. They need outlets and ways to communicate with others, as well as the right tools and resources to do their jobs well. As a manager, you can help your employees transition from a traditional corporate office to a remote work environment. Here are a few ways to make it happen.
Provide the Right Tools
While email is a great way to communicate, you need to connect with your employees in real-time. Additionally, establish a simple process for exchanging files and documents, collaborating on projects, sharing ideas, etc. Find the right collaboration tools that will simplify these crucial work elements for everyone involved. Find chatting applications that will allow you to talk in real time and even host video conferences, if necessary. Research various project management or content management systems and find an application that meets the demands of your specific company and industry.
Encourage Structure and Routine
When beginning a remote position, it can be easy to push off work and enjoy the sudden freedom. However, this can also immediately establish poor habits. Ask each employee to establish a daily routine and schedule. In addition to helping them develop structure, this will help you know when to reach and communicate with them, schedule meetings, and expect the delivery of completed work.
Continue to Have In-Person Meetings
Many individuals may find remote positions lonely and may struggle with the lack of social interaction. To ease these feelings, schedule face-to-face meetings regularly. If all your employees live nearby, hold these meetings at one location. If they are scattered across the country or the world, hold meetings via video conferencing. Keep in mind that you don’t have to focus exclusively on business during these meetings.
Hold Team-Building Activities
Just because your employees don’t see each other every day doesn’t mean they shouldn’t build relationships with one another. The more your employees get to know each other, the better they will work together, the more likely they will be to reach out for help, and the more engaged they will be in their work and the company. If possible, bring them together for regular team-building activities. You can host large events such as retreats or just simple lunches. If your employees live too far apart to get together regularly, host team activities virtually. Send weekly questionnaires, spotlight employees, or dedicate time to play virtual games.
By proactively helping your employees adjust to remote work positions, you will help them more easily settle into their new lives, and many obstacles will diminish. As a manager, reach out regularly concerning your employees’ jobs, workloads, experiences, etc. Implement their feedback to create a more happy, focused, and engaged team.
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