On Building User-Friendly ATS & Employee Onboarding Software

A computer with coding visible on its screen sits on an office desk.

User-Friendly Software for the Win

As an industry, we talk quite a bit about the art and science of building good HR software. Concepts like responsive design, patterns, and frameworks are all key building blocks, but, at HiringThing we feel like something is missing from the discussion. How do you quantify the way users feel about your software?

Along those lines, we’ve identified the attribute of friendliness as key to our product strategy at HiringThing. Plenty of software is technically capable, reliable, fast, and extensible, yet still falls flat when an end-user sits down to use that software. Our goal is to make sure that our software is not only technically capable but also engages, informs, and delights our users.

So how do we do that? We’ve come up with a few key points that help guide our direction.

Key Aspects of User-Friendly Software

Friendly Software Has a Voice

Voice is a tricky concept, and professional copywriters spend as much time perfecting the ability to create a voice as programmers debate framework choice. Pro tip: have a copywriter! Your software’s voice needs to permeate throughout, from help docs to interface messages. For example, if someone fills out a form with bad data, do you say “Validation Failed.”, or do you say “Oops! It looks like your email address is incorrect. Please try again.”

Friendly Software is Intuitive

Too many software interfaces assume that their users will read the manual and/or invest time in learning how the software works. That’s true for some kinds of software (especially where the user’s job security is at risk if they don’t learn), but for more elective use, users need to be coaxed through the experience, taught how to use your software step-by-step, and encouraged as they make progress.

Friendly Software Provides Easy Access to Assistance

There’s been a trend in online software over the last few years to make it difficult for users to get help. The idea is that a business can reduce spending on customer support by forcing customers to search online FAQs and documentation for a solution. We soundly reject that idea – we want our customers to talk to us. As much as they want. We’ve made access to information – be it via phone, web or email – easy for anywhere in our application.

Friendly Software is Visually Appealing

Great user interface design is critical to how your users perceive your solution, and too many companies don’t spend enough time on it. Thoughtful interface design must be a priority during the build process. If your programmers are routinely making major interface decisions as they add features, you should re-evaluate your approach. Getting designers and business analysts involved may take longer, but you’ll end up with a much better solution.

Friendliness Pays Off

Since we started using friendliness as a benchmark for our efforts, nearly every day we identify ways that we can make our ATS and onboarding software friendlier, and we can see with each improvement that our customers appreciate the direction. The need to make our software fast, reliable, and extensible still exists, but the market is talking and we’re listening – friendliness pays off.

About HiringThing

HiringThing is a modern recruiting and employee onboarding platform as a service that creates seamless talent experiences. Our white label solutions and open API enable technology and service providers to offer hiring and onboarding to their clients. Approachable and adaptable, the platform empowers anyone, anywhere to build their dream team.

Approachable and adaptable, the HiringThing platform empowers everyone, everywhere, to hire their dream team. Try HiringThing’s easy-to-use, feature-rich applicant tracking system with a free 14-day trial today!


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