How to Evaluate Staffing Agency Software

Article Highlights

• Staffing agencies are rapidly adopting advanced recruiting software to navigate post-COVID disruptions and meet the growing demand for flexible staffing solutions.

• Key benefits of staffing software include faster talent placement, streamlined client management through a single platform, and the ability to deliver branded, superior candidate experiences.

• Top recruiting software features include applicant tracking, video interviewing, onboarding workflows, branded career pages, and analytics—crucial for agencies managing multiple clients and complex hiring needs.

The staffing industry is currently undergoing a significant transformation, and the software solutions available to staffing agencies are evolving at a comparable pace.

“Employers are turning to flexible staffing options, such as the gig economy and staffing agencies, as part of their business recovery plans in the wake of COVID-19 and related market uncertainty.” (Human Resources Today)

These disruptions are compelling staffing agencies to adopt advanced technologies to enhance their processes for searching for candidates, tracking applications, and managing client relationships.

Do I Need Staffing Software?

For staffing agencies aiming to efficiently source, evaluate, and align top talent with the ideal employers, recruiting software is indispensable. Navigating the changing landscape of client demands often resembles an intricate juggling act. However, agencies can enhance their candidate searches and improve the accuracy of client-applicant matching by leveraging a robust applicant tracking system.

Critical Advantages of Using Staffing Software

By harnessing the power of HR technological solutions, agencies can not only identify and secure top talent quickly but also manage multiple client demands efficiently through a single platform. Below are just a few of the most important reasons to find a staffing software solution that works not only for your organization but your clients too.

• • Utilizing staffing software allows you to stay competitive by identifying and securing the best talent for your clients swiftly.
  • Efficiently manage numerous clients and searches through a unified account.
  • Accelerate job placements with a reduced time-to-fill for positions.
  • Foster stronger client relationships with collaborative tools and transparent communication.
  • Design customized, client-branded job pages.
  • Deliver a superior candidate experience that stands out.

What are the Features of the Best Recruiting Software for Staffing Agencies?

Staffing agencies have specific(some would say special) requirements that necessitate their software being capable of managing multiple clients effortlessly. The top software solutions are rich in features, including tools for sourcing, team collaboration, and automation of workflows. When selecting software, consider the essential features that meet your agency's needs.

Must Have Staffing Recruiting Software Features 

• Applicant Tracking: Enhances the recruitment process by organizing, scanning, and ranking resumes based on key criteria and keywords.
• Branded Careers Page: Allows customization of employer-branded career listings.
• Job Postings: Enables posting of job vacancies across multiple boards to reach the ideal candidates.
• Job Requisition Workflows: Facilitates the process for creating, approving, and posting job requisitions.
• Interview Scheduling: Coordinates schedules for candidates and hiring managers, providing real-time calendar access.
• Video Interviewing: Integrates video conferencing to streamline the hiring process.
• Resume Import and Parsing: Automatically imports and categorizes candidate resumes.
• Candidate Assessments: Includes pre-employment testing for various competencies such as personality fit, cognitive abilities, and specific skills.
• Background Screening: Offers integrated pre-employment screening and background checks.
• Onboarding: Provides workflows, document templates, electronic signatures, and task management to engage and onboard employees efficiently.
• Applicant Analytics: Collects and analyzes advanced data on candidates and applications.

How Do I Select the Right Staffing Software Solution?

Selecting the ideal recruiting software(insert 'ATS' for ‘recruiting’ if you prefer) is crucial for transforming your staffing agency's recruitment process to benefit your team and clients. This selection process should involve meticulous research and testing of the software to ensure it fits your operational needs.

Staffing Software Selection Criteria

• User-friendliness: Ensures your team can adopt and use the software efficiently without extensive training or frustration.

• Adaptability of the platform: Allows the software to scale and evolve with your agency’s changing needs and client demands.

• Integration capabilities with existing HR and business systems: Promotes seamless data flow and reduces manual entry by connecting with the tools you already use.

• Innovative features and continual updates: Keeps your agency competitive by leveraging the latest technology and staying ahead of industry trends.

• Cost-effectiveness, from setup to ongoing maintenance: Helps control your agency’s operational expenses while maximizing return on investment.

• Security features and compliance with regulations: Protects sensitive candidate and client data while ensuring adherence to legal requirements.

• Quality of customer support and service: Guarantees timely assistance and smoother problem resolution to minimize disruptions.

Consider a White Label Solution

Additionally, consider opting for a private label applicant tracking system. This type of platform offers the flexibility to recruit on behalf of your clients under either your branding or theirs, and customize the software to meet the specific needs of your agency.

This includes:

• Managing multiple searches or clients in the same account

• Creating client-branded careers pages or keep listing confidential
• Connecting your systems: use existing integrations or easily build your own
• Personalize pricing: charge your clients in accordance with your pricing model and only pay for active jobs

Adopting innovative online recruiting solutions is crucial for any modern staffing agency wishing to stay ahead in the industry. Utilizing advanced staffing agency recruiting software will position your agency at the forefront of recruiting technology and trends.

About HiringThing

HiringThing is a modern recruiting and employee onboarding platform as a service that creates seamless talent experiences. Our white label solutions and open API enable HR technology and service providers to offer hiring and onboarding to their clients. Approachable and adaptable, the HR platform empowers anyone, anywhere to build their dream team.